Revenue & Back Office
Bookkeeping Support for NEMT & Healthcare Businesses
Invoicing sent on time, every deposit reconciled, AR and AP organized daily — by a dedicated bookkeeping team working inside your own QuickBooks, Xero, or Wave file. Support role, honestly framed: we keep the books clean; your CPA does the CPA work.
Quick Answer
Bookkeeping support for NEMT and healthcare businesses is a service where a dedicated team keeps your books current daily inside your own QuickBooks, Xero, or Wave file — sending invoices, reconciling bank and card accounts, matching broker remittances to billed trips, and handling AR and AP admin — while you approve every payment. It's for NEMT operators, clinics, home care agencies, and other healthcare businesses that need accurate, current books without hiring an in-house bookkeeper. SS Support Network is a bookkeeping support team, not a CPA firm: tax filing, attest work, and financial statements stay with your accountant, who receives clean, reconciled records instead of a shoebox. The buyer outcome is books closed on a monthly checklist, a faster month-end handoff to your CPA, and a dedicated seat that typically costs 35–70% below fully-loaded in-house.
Honest framing first
Are you a CPA firm, or a bookkeeping service?
We are a bookkeeping support team. That means the daily, unglamorous admin that keeps books accurate: entering and categorizing transactions, sending invoices, matching deposits, reconciling accounts, and keeping AR and AP lists current and honest.
We are not CPAs, and we don't pretend to be. Tax preparation and filing, attest work, audited statements, and tax strategy belong with your CPA or EA. Our job is to make their job fast: when books arrive reconciled and categorized, your accountant spends billable hours on advice and filing — not on untangling twelve months of mystery transactions in March.
If you don't have an accountant yet, we'll work from a standard chart of accounts and keep everything organized so whoever you hire starts from clean records.
What we handle, day to day
- Invoicing admin — facility contracts, private-pay, and program invoices out on schedule
- AR tracking & follow-up — who owes what, chased politely and consistently
- AP entry & scheduling prep — bills entered and queued; you approve every payment
- Bank & card reconciliation — every account matched, every month
- Broker remittance matching — trip payments reconciled against what you billed
- Payroll data prep — hours and totals organized for your payroll provider
- Monthly close checklist — same steps, same order, documented
- CPA handoff package — reconciled, categorized, annotated, on time
How it works
How fast can you get our books current?
- 1
Free bookkeeping review
We look at your file — how far behind, how many accounts, what's unreconciled. Written scope and price within 1 business day.
- 2
Catch-up, then keep-up
If there's a backlog, we quote it as a one-time cleanup project with a fixed scope. Then ongoing support starts from a clean baseline.
- 3
Live in 5–10 business days
Daily entries, weekly AR/AP updates, monthly close on a documented checklist — visible to you and your accountant the whole time.
Proof, not promises
The back office behind a growing NEMT operator
For 2+ years we have run daily back-office support for a growing East Coast NEMT provider while they expanded from one state to several. Growth multiplies transactions, brokers, and accounts — the paperwork stayed current because a dedicated team worked it every day, not in a quarterly panic.
- Daily admin handled inside the client's own systems
- Broker payments tracked against billed trips
- Records kept audit-ready as they scaled
- 2+ years retained — still with us today
We work inside the accounting tools you already use
Independent service provider — not affiliated with or endorsed by the software companies named above.
Cost, honestly
How much does bookkeeping support cost?
Three things: transaction volume (a 30-vehicle fleet generates more entries than a two-van startup), account count (banks, cards, loans, broker remittance streams), and starting condition — current books cost less to maintain than a year-old backlog costs to rebuild. What typical clients hand over first: the reconciliation backlog and invoicing, because those two produce the fastest visible relief. Ongoing support is a dedicated part-time or full-time seat, typically 35–70% below fully-loaded in-house cost, per SS Support Network operations data. Backlog cleanups are quoted flat, in writing, before we start.
Books that are three months behind aren't a bookkeeping problem — they're a decision problem. You can't price trips, negotiate contracts, or catch a short-paying payer with numbers you don't have.
— SS Support Network back-office playbook
Books off your plate
Outsource bookkeeping services
Outsourcing your bookkeeping means a dedicated support team keeps the books current daily inside your own QuickBooks, Xero, or Wave file — invoicing, reconciliation, broker remittance matching, and AR/AP admin — while you approve every payment. We are a bookkeeping support team, not a CPA firm, so tax filing and attest work stay with your accountant, who gets clean, reconciled records instead of a shoebox. A dedicated seat typically runs 35–70% below fully-loaded in-house cost (SS Support Network operations data).
Common questions
Bookkeeping support, answered straight
No, and we say so plainly. We are a bookkeeping support team: daily transaction entry, reconciliation, invoicing, and AR/AP admin. Tax filing, attestation, and formal financial statements stay with your CPA — who gets clean, current books instead of a shoebox.
Daily invoicing, payment recording, bank and card reconciliation, broker remittance matching, accounts payable entry, AR follow-up admin, and a monthly close checklist. You approve every payment before it moves — we prepare and organize the books; spending decisions and signatures always stay with you and your managers.
Yes — remittance matching is a NEMT specialty of ours. We reconcile Modivcare, MTM, and Access2Care payments against billed trips, flag short-pays and missing trips, and keep a running list of discrepancies so you can dispute them while they are still fresh.
Price follows transaction volume, number of accounts, and how far behind the books are. Cleanup of a backlog is quoted as a one-time project; ongoing support is a part-time or full-time seat. The free review tells you which you actually need.
Yours — most clients run QuickBooks Online, Xero, or Wave, and we work inside your existing file with our own user logins. Your accountant keeps full access, your data never leaves your account, and removing a user takes one click if you ever leave.
By the first week of each month you get reconciled accounts, a categorized transaction file, an AR/AP summary, and a short notes list of anything unusual. Your CPA reviews and files from clean records instead of spending billable hours untangling them.
Want to talk through your file? Call +1 (657) 777-0006 — 24/7.
Related
Clean books pair well with
Medical Billing Services
Claims, denials, and AR worked daily — the revenue side of the same discipline.
Learn more
Revenue Cycle Management
Verification through posting, run end to end — then reconciled into books that match.
Learn more
The Complete NEMT Back Office
Dispatch, billing, credentialing, calls, and books — everything a growing fleet hands off.
NEMT overviewFree bookkeeping review
Find out what it takes to get current — and stay there
Tell us your volume and how far behind the books are. Within 1 business day: a written scope, a flat cleanup quote if you need one, and honest ongoing pricing. No sales pressure.
Prefer to talk now? Call +1 (657) 777-0006 or WhatsApp us — 24/7.
